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Conducting Meetings

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What is the best way to conduct a meeting in English? How do American business people hold their meetings? If you want to find out take this lesson so that you can have a successful meeting

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What is the best way to conduct a meeting in English? How do American business people hold their meetings? If you want to find out take this lesson so that you can have a successful meeting.

Vocabulary - Expressions - Phrasal Verbs - Idioms:

Start time - time the meeting is scheduled to start. The end of the meeting is referred to as the end time. A hard stop is used to refer to a time when the meeting must end even if all of the items have not been discussed.

Location - place the meeting will be conducted, such as a specific room in an office building. It is common to have a meeting over the internet as well, so meetings might include a link to a virtual meeting environment such as WebEx.

Agenda - this refers to a list of items or topics that will be discussed during the meeting in the order in which the meeting will be conducted.

Minutes - these are notes taken during a previous meeting and usually includes who attended, agenda topics with a brief description, results of any voting decisions, and time the meeting was adjourned.

Closing - wrapping up or completing a discussion on a certain topic or the entire meeting.

On track - an expression commonly used to remind everyone present to stay on task or on the topic currently being discussed.

New business - refers to information that has not previously been discussed in a meeting.

Come to order - a term that may be used to signify the meeting’s start.
Conducting Meetings Live Example

Live Example:

John arrived at the meeting’s location at the start time. He looked over the agenda and learned that after going over the previous meeting’s minutes, they would move on to new business. He hoped the meeting would stay on track after come to order was announced so that it did not last too long. He could not wait for the closing because he wanted to get back to his desk. There were many people that attended the meeting over the internet from various locations around the world.
Conducting Meetings Live Conversation Example

Live Conversation Example:

Jen: Do you know the meeting’s start time and location?
John: It starts at 1pm in the downstairs conference room. I wonder what is on the agenda for today. I have a lot of other things to do, so I hope there isn’t too much new business.
Jen: Me too. After going over the old minutes, everyone just needs to stay on track and we’ll get to the closing at a decent time.
John: Let’s just hope everyone thinks the same way we do.
Jen: I think the meeting is about to come to order.
Conducting Meetings Practice

Practice:

When you arrive for a meeting, be sure to get a copy of the agenda and look over it for anything that is especially important to you.  

Write down any questions you may have in the margins. If they are not answered during the discussion or you need something clarified, don’t be afraid to ask.

Wait for a pause in the conversation before speaking up.

Be sure to politely phrase your question by starting with:
I think I am missing something here.
Can you clarify or explain, …?
Steve, can I stop you for a minute?
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Conducting Meetings

40分 1,200P

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What is the best way to conduct a meet...

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